• Charterhouse Muller UK Ltd

    Littlejohn’s Lane
    Reading
    Berkshire
    RG30 1RA
    United Kingdom
    t: +44(0)118 956 9000
    f: +44(0)118 958 4444

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Our system

In the digital age, we are privileged to have access to unheard of levels of information at the touch of a mouse, yet this presents real challenges for business in terms of maintaining data security.

And because data is hard to keep track of the protection of this information as equipment reaches end-of-life requires rigid systems to ensure that nothing is lost, whilst ensuring that the hardware is disposed of effectively.

At Charterhouse Muller, our Asset Management system uses set processes to insure against data breach or loss and total legislative compliance, which you will see clearly demonstrated here in the seven stages of asset redundancy.

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Following a comprehensive digital security audit to assess the equipment and the security risks, the equipment is received at Charterhouse Müller's Operations Centre.

                        
Internally networked equipment
                        
All mobile equipment
Establishes project requirements
      
Inventory received at secure operations facility
Stage 1

On arrival, every item is logged and barcoded.

                        
Internally networked equipment
                        
All mobile equipment
  
  
Establishes project requirements
      
Inventory received at secure operations facility
  
Asset Transfer Point – responsibility for compliance passes to CM
  
Unload vehicle in locked CM facility
  
Log in all items against inventory/DSA
  
Quarantine any non-identified items for client clarification
  
Barcode all identified items
  
  
  
Register items to STATS by barcode and inventory
Stage 2

If required by the client, computer equipment is checked for software licences and the client advised.

                        
Internally networked equipment
                        
All mobile equipment
  
  
Establishes project requirements
      
Inventory received at secure operations facility
  
Asset Transfer Point – responsibility for compliance passes to CM
  
Unload vehicle in locked CM facility
  
Log in all items against inventory/DSA
  
Quarantine any non-identified items for client clarification
  
Barcode all identified items
  
  
  
Register items to STATS by barcode and inventory
  
Optional machine check for software licenses
  
  
Report license information direct to client + STATS
Stage 3

Hard drives are then zero-filled to clients requirements. All drives are then checked to confirm no data remains on the devices.

                        
Internally networked equipment
                        
All mobile equipment
  
  
Establishes project requirements
      
Inventory received at secure operations facility
  
Asset Transfer Point – responsibility for compliance passes to CM
  
Unload vehicle in locked CM facility
  
Log in all items against inventory/DSA
  
Quarantine any non-identified items for client clarification
  
Barcode all identified items
  
  
  
Register items to STATS by barcode and inventory
  
Optional machine check for software licenses
  
  
Report license information direct to client + STATS
  
Zero fill hard drives for possible re-use
  
All items checked for data presence
  
Issue certificate of data erasure or destruction by item + STATS
Stage 4

If data-erasure cannot be confirmed, the drive is barcoded as faulty, degaussed and then shredded.

                        
Internally networked equipment
                        
All mobile equipment
  
  
Establishes project requirements
      
Inventory received at secure operations facility
  
Asset Transfer Point – responsibility for compliance passes to CM
  
Unload vehicle in locked CM facility
  
Log in all items against inventory/DSA
  
Quarantine any non-identified items for client clarification
  
Barcode all identified items
  
  
  
Register items to STATS by barcode and inventory
  
Optional machine check for software licenses
  
  
Report license information direct to client + STATS
  
Zero fill hard drives for possible re-use
  
All items checked for data presence
  
Issue certificate of data erasure or destruction by item + STATS
  
Barcode and remove faulty drives from machines
  
Degausse faulty drives to destroy data
  
Quarantine faulty drives
  
Final shred of faulty drives
Stage 5

Equipment is then functionally checked for reuse or resale, before being cleaned, tested and valued.

                        
Internally networked equipment
                        
All mobile equipment
  
  
Establishes project requirements
      
Inventory received at secure operations facility
  
Asset Transfer Point – responsibility for compliance passes to CM
  
Unload vehicle in locked CM facility
  
Log in all items against inventory/DSA
  
Quarantine any non-identified items for client clarification
  
Barcode all identified items
  
  
  
Register items to STATS by barcode and inventory
  
Optional machine check for software licenses
  
  
Report license information direct to client + STATS
  
Zero fill hard drives for possible re-use
  
All items checked for data presence
  
Issue certificate of data erasure or destruction by item + STATS
  
Barcode and remove faulty drives from machines
  
Degausse faulty drives to destroy data
  
Quarantine faulty drives
  
Final shred of faulty drives
  
Check functionality of all erased equipment
  
Functionality passed – identify for re-marketing
  
Machines cleaned for remarketing
  
Machines checked for specification and condition
  
All machines checked for electrical safety
  
Machines valued for resale
  
Machines returned to client or offered for sale
Stage 6

Equipment that fails function tests is then broken down for recycling or resale as components.

                        
Internally networked equipment
                        
All mobile equipment
  
  
Establishes project requirements
      
Inventory received at secure operations facility
  
Asset Transfer Point – responsibility for compliance passes to CM
  
Unload vehicle in locked CM facility
  
Log in all items against inventory/DSA
  
Quarantine any non-identified items for client clarification
  
Barcode all identified items
  
  
  
Register items to STATS by barcode and inventory
  
Optional machine check for software licenses
  
  
Report license information direct to client + STATS
  
Zero fill hard drives for possible re-use
  
All items checked for data presence
  
Issue certificate of data erasure or destruction by item + STATS
  
Barcode and remove faulty drives from machines
  
Degausse faulty drives to destroy data
  
Quarantine faulty drives
  
Final shred of faulty drives
  
Check functionality of all erased equipment
  
Functionality passed – identify for re-marketing
  
Machines cleaned for remarketing
  
Machines checked for specification and condition
  
All machines checked for electrical safety
  
Machines valued for resale
  
Machines returned to client or offered for sale
  
Functionality failed – identify for recycling
  
Machines failing secondary check returned for recycling
  
Equipment broken down into separate assemblies
  
Any parts with market value removed and distributed
  
All remaining parts separated for recycling
Stage 7

At every stage, CM’s proprietary STATS system tracks all equipment, resulting in a detailed Client Project Report.

                        
Internally networked equipment
                        
All mobile equipment
Establishes project requirements
      
Inventory received at secure operations facility
  
Asset Transfer Point – responsibility for compliance passes to CM
  
Unload vehicle in locked CM facility
  
Log in all items against inventory/DSA
  
Quarantine any non-identified items for client clarification
  
Barcode all identified items
Register items to STATS by barcode and inventory
  
Optional machine check for software licenses
Report license information direct to client + STATS
  
Zero fill hard drives for possible re-use
  
All items checked for data presence
  
Issue certificate of data erasure or destruction by item + STATS
  
Barcode and remove faulty drives from machines
  
Degausse faulty drives to destroy data
  
Quarantine faulty drives
  
Final shred of faulty drives
  
Check functionality of all erased equipment
  
Functionality passed – identify for re-marketing
  
Machines cleaned for remarketing
  
Machines checked for specification and condition
  
All machines checked for electrical safety
  
Machines valued for resale
  
Machines returned to client or offered for sale
  
Functionality failed – identify for recycling
  
Machines failing secondary check returned for recycling
  
Equipment broken down into separate assemblies
  
Any parts with market value removed and distributed
  
All remaining parts separated for recycling
  
Report of machine disposals to STATS
  
Report of machines redeployed to STATS
  
Final Report of all items, costs, returns, compliance and erasure details
Machines returned to client or sold to market
Stage 8